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PLEASE NOTE: Fall undergraduate courses will begin on Tuesday, August 25. Information and FAQs are available on the Return to Grounds website and the Fall 2020 Student Resource website, which will be updated frequently.

All events on Grounds are cancelled until at least August 15.

FAQs related to CIOs

How do I create a new CIO?

Student Council manages the Organization Recognition process (aka “new CIO” process), and details on the process can be found on their webpage. The process is typically open for one month each semester. To submit an application, students can log in to @UVA, go to the Organizations tab, and click on the “Register an Organization” button.

If you’d like to meet in person to discuss your idea for a new CIO or if you have questions about the process, please reach out to studco-orgrec@virginia.edu or studentengagement@virginia.edu.

What is the CIO Town Hall?

Annually in August, the CIO Town Hall is a mandatory event designed to connect CIO Presidents with one another; inform them on relevant policies, procedures, and resources; and encourage them to lead welcoming and inclusive communities conducive to learning. For Fall 2019, CIOs chose between attending an in-person meeting or completing an online/virtual Town Hall. Completing the Town Hall Requirements is required to maintain active CIO status.

How do I renew my CIO each year?

CIOs complete an annual application each spring on @UVA in order to renew their organization for the coming August – May academic year. Within this application, incoming CIO Presidents sign the CIO Agreement with UVA; update their roster, profile, and Constitution on @UVA; agree to abide by hazing and Title IX policies, etc. The application is typically open for 4-6 weeks in the spring and CIOs must submit an initial application on @UVA within the renewal application window. Renewing your CIO grants you access to resources and facilities/spaces, among other benefits. If CIOs do not renew in the spring, they have one more opportunity for one week in the fall to renew.  

I cannot find my CIO in the list of organizations on @UVA. What does that mean?

This likely means that your CIO is frozen or inactive. Groups are frozen if they did not renew, complete the Town Hall Requirements (in August), or for other various reasons. If you’re unsure why your organization isn’t visible, email studentengagement@virginia.edu and we will tell you what action you need to take to return your group to active status.
If your group is inactive, this means that the group either voluntarily decided to disband or that it has not renewed for two consecutive academic years. If you are looking to revive an inactive organization, you will need to pursue the “new CIO” aka "Organization Recognition" process again to revive it.

How do I find my CIO’s Tax ID info?

Student Engagement does not keep track of any tax information for CIOs since your organizations are independent from UVA. However, we would encourage you to reach out to other officers who have graduated or who might have access to your CIO’s tax info. You can also call/email the IRS (Internal Revenue Service) directly and they should be able to provide the information you need.
https://www.irs.gov/
If you have a bank account through the UVA Fund with the Alumni Association, you can use their tax ID. Reach out to the Alumni Association for more information.

Is my CIO a non-profit aka 401c3? 

Student Engagement also does not keep track of any non-profit status documentation for CIOs since your organizations are independent from UVA. We recommend asking your outgoing officers, alumni, or advisors or the IRS to help you answer this question for your CIO.

My CIO is no longer active and has leftover funds. What can I do with those funds in our account?

Since CIOs are independent and manage their own banking, it is up to you to decide what you would like to do with your leftover funds. You could reach out to another CIO with a similar mission and offer to donate the funds to their organization. You could donate the funds to a local charity or organization that you trust. On an ethical standpoint, we do not recommend pocketing the money as an individual. If you’re still unsure about what to do, email us at studentengagement@virginia.edu and we can chat.

My CIO, organization, or department would like to participate in the Fall or Spring Activities Fair. How do I register?

Student Council manages the Fall & Spring Activities Fairs and posts information and sign-ups related to the fair on their website every year under the “Student Organizations” tab. For specific questions about the fairs, please email studco-vpo@virginia.edu.

My CIO has elections soon for new officers. What do I need to do to ensure a smooth transition for my officers?

Great question! We hear this a lot and know that this is a struggle. There are some transition document templates and a transition checklist in the Leadership Library (under the “Transitioning Officers” folder that we highly recommend you look at. In short, you will need to update your officers and Primary Contact on @UVA, subscribe/unsubscribe the correct people to cio-communications@virginia.edu, and make sure to retain all info from the outgoing officers to pass along to the new officers. If you’d like to talk about the specifics of your CIO’s transition, please do not hesitate to email us at studentengagement@virginia.edu and we can meet in person.

What is the cio-communications listserv and how do I subscribe?

For important, critical communications with CIOs, we will email through our student engagement platform, @UVA. Those who are listed as Presidents or Primary Contacts will receive communications from Student Council and Student Engagement that is relevant their CIO.
For developmental, fun, and encouraging communications with CIOs, we are using the cio-communications@virginia.edu. We send weekly emails to this listserv with productivity tips, encouragement, information about optional Hoos Leading/leadership development sessions and resources, and more. This content is geared towards CIO Presidents and officers, however advisors or members or others who would like to be in the loop on CIO-related things are welcome to subscribe. Anyone can subscribe or unsubscribe at any time.

To Subscribe to CIO-Communications:

  1. Go to https://lists.virginia.edu/sympa
  1. Click Search for Lists
  1. Search for cio-communications
  1. Click on cio-communications@virginia.edu
  1. On the left hand hit Subscribe
  1. Enter your name as you would like for it appear
  1. Click “I subscribe to list cio-communications”
  1. Hit Confirm
  1. Check your email to ensure you received the welcome email and you’re all set to go!

To Unsubscribe from CIO-Communications

If you are no longer the point of contact for your organization and have ensured the correct contact is receiving these communications, you can unsubscribe by following instructions 1-4 above, then instead of clicking Subscribe, click Unsubscribe on the left and hit confirm. You will then receive an email confirming that you’ve been removed from the list.

What is the cio-advisor listserv and how do I subscribe?

For emails to CIO Advisors and professional staff who advise groups of CIOs, we encourage you to subscribe to this listserv for updates that are relevant to our CIOs. We also love to check in and see how we can support you as you support your CIOs throughout the year. You can subscribe or unsubscribe at any time.  

To Subscribe to CIO-Communications:

  1. Go to https://lists.virginia.edu/sympa
  1. Click Search for Lists
  1. Search for cio-advisors
  1. Click on cio-advisors@virginia.edu
  1. On the left hand hit Subscribe
  1. Enter your name as you would like for it appear
  1. Click “I subscribe to list cio-advisors”
  1. Hit Confirm
  1. Check your email to ensure you received the welcome email and you’re all set to go!

To Unsubscribe from CIO-Advisors

If you are no longer the point of contact for your organization and have ensured the correct contact is receiving these communications, you can unsubscribe by following instructions 1-4 above, then instead of clicking Subscribe, click Unsubscribe on the left and hit confirm. You will then receive an email confirming that you’ve been removed from the list.

I have an event/opportunity that I’d love to share with all CIOs. Can I email them through the cio-communications listserv?

This list of all CIOs and their contact information is a hot commodity. Since there are so many CIOs and so many entities trying to reach out to these groups, we are intentionally discerning about who has access to email CIOs directly. If you have information you’d like to share with CIOs, we recommend advertising through the various avenues outlined on our website. There is also a resource about marketing your events in the “Marketing Your Event” folder on the Leadership Library. Lastly, if you are an officer for a CIO or know an officer of a CIO, you can ask to have your event posted in the Student Org Officers at UVA Facebook group. They do a weekly post highlighting events where you can share what’s coming up with fellow CIO Presidents.

What other resources should my CIO know about?

The “CIO Sorting Hat” is a spreadsheet that lets you sort CIOs easily by various features such as membership type (grad, undergrad, both), whether they have an application/interview or not, dues, etc. It’s a great tool that students are using to find opportunities to get involved in addition to sorting by key word or category on the @UVA list. If you find yourself conversing with someone who could use some help getting plugged in, please point them to the CIO Sorting Hat! Also, a lot of students are looking for ways to get involved with minimal cost and application/interview requirements. Consider evaluating your CIO to see if you actually need an interview/audition or dues. Eliminating those could create more engagement and interest in your group!

Student Org Officers at UVA is a Facebook group for CIO leaders and other student organization officers at UVA. This is a space for leaders to engage with each other, ask questions, and interact with Student Engagement and Student Council. We're hosting live trainings related to various leadership topics. It's also a great place for everyone to keep each other in the loop on what events are coming up for their organizations. Advisors are welcome to join the group too, but the content is geared towards students!